Procurement Process Support Team Specialist

The specialist ensures proper execution, documentation, and control of procurement activities while establishing governance through consistency, traceability, and standardization. By maintaining transparent record-keeping and standardized processes, and also manages logistics throughout the procurement lifecycle. Plays a key role in integrating procurement, production, and finance functions into an efficient unified system.

Standardization Responsibilities

• Nomenclature Development and Management
• Create and maintain standardized naming conventions for materials and equipment
• Develop hierarchical classification systems for goods and services
• Establish uniform technical terminology across the organization

Specification Standardization

• Work with engineering to create template specifications for common items
• Ensure consistent units of measurement and technical parameters
• Develop standard attribute sets for different categories of materials

Material Master Data Management

• Create and maintain material master records in procurement systems
• Ensure correct categorization of items in material databases
• Standardize material descriptions for similar items
• Prevent duplicate item creation through proper classification

Registration Responsibilities

• Contract Registration and Documentation
• Register all contracts in procurement systems
• Ensure all required contract documentation is properly filed
• Maintain searchable contract databases with appropriate metadata

Vendor Registration and Qualification

• Maintain standardized vendor registration process
• Ensure consistent documentation of vendor qualifications
• Update vendor information according to established schedules
• Maintain proper categorization of vendors by product/service

Document Control

• Implement standardized document naming and versioning practices
• Maintain document templates for procurement activities
• Ensure proper archiving and retrieval of procurement documents

Logistics Responsibilities

• Delivery Planning and Coordination
• Expediting and Follow-up

• Knowledge and Experience

• Understanding of the procurement cycle and supply chain principles
• Basic knowledge of logistics and construction materials
• Experience in document flow and working with contracts, invoices, and delivery notes

Technical Skills

• Proficiency in ERP systems welcomed (e.g., 1C, SAP, Oracle)
• Advanced Excel skills (pivot tables, VLOOKUP, formulas, filters)
• Experience with document management systems and electronic archives
• Confident use of email, internal communication platforms, and shared databases

Core Competencies

• Attention to detail and high level of accuracy
• Strong organizational and multitasking skills
• Analytical mindset and ability to interpret data
• Good communication and coordination skills
• Reliability, discipline, and a process-oriented approach
• Ability to work under tight deadlines and handle routine efficiently

Qualifications

• Higher education in Statistics, Logistics, Supply Chain, Economics, Management, or a related field
• English language proficiency (intermediate or higher – especially for international projects)
• Knowledge of construction industry specifics is a plus